Hire a CO-OP student

CO-OP Hiring Process – Follow the 6 key steps

Step 1 : Create an account

You can create your own account on our COOP Navigator website (www.coopnavigator.uOttawa.ca), or contact us at 613-562-5741 or coop@uOttawa.ca and we will create one for you.

Once your account is created, a CO-OP Program Coordinator contacts you to discuss your needs and subsequent steps.

Step 2: Prepare a job description

Your job description can be concise, but should include the following:

  • position title
  • organization and/or group description 
  • activities and tasks assigned to student
  • desired skills and experience

Mandatory requirements (language, year of study, security clearance, citizenship)

Sample Job description ]

Step 3: Post a job
  • Post your job on the COOP Navigator.
  • Once you’ve posted your job, you can’t edit the post (contact your CO-OP Program Coordinator with change requests).
  • Your job goes into a queue for approval and you receive an email once it’s approved.
  • Jobs are posted for at least 2 days. After this time, you receive an email indicating whether or not you have received applicants.
  • You may request to repost your job for another 24 or 48 hours, or repost it yourself (be sure to select the proper round and work term!).

How to post a job ]

Step 4: Review applicant resumés

Our standardized student resumés and transcripts can be viewed on the CO-OP Navigator (they are not emailed to you).

How to view and print resumés ]

Step 5 : Interviews

Submit your interview request online.

Note: To ensure student privacy and avoid scheduling conflicts, we do not provide student contact information or allow you to directly set up interviews with students.

How to submit your interview requests online ]

Step 6 : Ranking and Matching
  • After Round 1 interviews, employers and students rank each other in order of preference.
  • If you wish to make an offer, assign a numerical ranking to each applicant you’re interested in.
  • If you do not wish to hire a student, assign that student an “X.”
  • After “matching day,” you receive, for each posted job, an email with ranking results and contact information for the student(s) you are matched with (or to advise if you have not received a match).
  • At this point, you may contact your matched student to discuss details relevant to his or her new job (e.g. salary, start date, security clearance forms, etc.)

Interview and ranking guidelines ]

Sample ranking form ]

Detailed resources for hiring a CO-OP student

Sample Job Description

Agriculture Canada
Position:Web Developer
Location: Ottawa, ON

An opportunity exists within the Research Branch of Agriculture and Agri-Food Canada in Ottawa. The successful candidate will be involved in the ongoing development of a web-accessible database for tracking information related to scientific research collections. Experience developing Java-based web applications would be an asset, but if you're keen on programming, we're happy to bring you up to speed.

The development environment consists of the Eclipse IDE and Subversion version control system on Windows or Linux. The application is run on a Linux server inside the Tomcat web application server. The student will gain experience with the Hibernate, Spring and Struts frameworks. The successful candidate will be involved in a range of activities from testing through to feature development, depending on his or her skill set.

Job responsibilities:

  • Web application feature development and testing

Required skills:

  • Good oral and written communication
  • Ability to work independently
  • Career development and training

Enhance your Java programming skills. Learn to use project management tools (Maven). Learn to use object relational mapping frameworks (Hibernate). Learn how databases work in a real world situation.

Transportation and housing: building is accessible via public transportation (bus stop across the street). 

How to Post a Job

Step 1

  1. Go to the CO-OP Navigator.
  2. If it's not already done, create an account, or ask CO-OP to create one for you (coop@uOttawa.ca).
  3. Enter your User Type (Employer), Username and Password and click on Login.

Step 2

  1. Hover your cursor over the Jobs menu.
  2. Select New Job in the drop down menu.

Step 3

  1. Complete as many fields as you can, including all required fields.
  2. If you would like to request documents other than the standard student resumé or transcript (e.g. a cover letter), include an email address in the job description for candidates to send extra documents. Otherwise, do not include your contact information in the job description.
  3. Click on Save as Draft.
  4. Verify the job location by clicking on the Address tab. Use Add or change to edit if required and then click Save.

Step 4

  • Once the job posting is ready, go back to the Basic Info tab and then click Submit.

Note: Your job is entered into a queue for approval by the CO-OP Office. You are notified by email once it has been approved.

Note: Once your job posting has been saved, you can’t make any changes, but the CO-OP Office will be happy to do so for you.

How to view and print résumés

Step 1

  1. Go to the CO-OP navigator.
  2. Enter your User Type, Username and Password and click on Login.

Step 2

  1. Hover your cursor over the Jobs menu.
  2. In the drop-down menu, click on Search.
  3. Select your work term.
  4. Optionally, type some text in Job Title to search by job title.
  5. Optionally, click to check or uncheck column names under Select Columns to add additional information to your results.
  6. Click Search

Step 3

If you have received applications, a number will appear under one of the Applicant columns, depending on the round you are participating in.

  • Click on the number for a list of students applying for your job.

Note: You can sort applicants by clicking on any of the column headings (e.g. program of study, year level, etc.).

Step 4

  • To view an individual resumé, click on the student’s name.
  • To view or print multiple resumés, check the boxes of the students you’ve selected, and click Print Resumé (located on the left side of the page).

A new window will open and the resumés will be posted as a PDF. You can use the controls on your browser to save or print the CV displayed.

Note: With the resumes saved as PDF files, you can search them by keyword.

Submit your interview requests online

Step 1

  1. Go to the CO-OP Navigator.
  2. Enter your User Type (Employer), your Username and Password and click on Login.

Step 2

  1. Hover your cursor over the Jobs menu.
  2. In the drop-down menu, click on Search.
  3. Select your work term.
  4. Optionally, type some text in Job Title to search by job title.
  5. Optionally, click to check or uncheck column names under Select Columns to add additional information to your results.
  6. Click Search.

Step 3

If you have received applications, a number will appear under one of the Applicant columns, depending on the round you are participating in.

  • Click on the number for a list of students applying for your job.

Note: You can sort applicants by clicking on any of the column headings (e.g. program of study, year level, etc.).

Step 4

  1. Check the boxes next to the names of the students you’d like to interview and click on Create Interview Request, located on the left side of the page.
  2. Complete all parts of the form in each tab and click on Send Request.
  3. The CO-OP Office will receive your request and contact you once it is processed.
Interviews and Ranking

Whether you're a seasoned employer or new to our CO-OP process, the guidelines below will help you avoid interview delays or miscues.

During the interviews, we ask that you please:

  • Keep to the interview schedule and the time allotted for each interview (the student may have multiple interviews or exams that day).
  • Inform our reception desk if a student is not present at the scheduled time.
  • Provide feedback and constructive criticism on each student’s interview performance (students meet with CO-OP Professional Development Specialists to discuss overall evaluations and your feedback is instrumental in their professional development).
  • Do not contact students by either email or phone until the matching has been confirmed.

Ranking tips and instructions

  • If you only have one position open, please rank one student No. 1. If you have more than one position open, assign a No. 1 ranking to one candidate for each position.
  • For the remaining students that you are considering hiring, rank them in order of preference. For choices other than your No. 1 choice(s), students can share the same ranking (for instance, three students can be ranked No. 2, three students as No. 3, and so on).
  • Remember that ranking a student means you are offering him or her a job.
  • Only rank students from the same university.
  • Place an X beside the student(s) you do not wish to hire.
Sample Ranking Form

Name Program Student no. Ranking
1 Student A DVMS xxxxxxx 2
2 Student B POL2 xxxxxxx 2
3 Student C CMNS xxxxxxx 1
4 Student D DVMS xxxxxxx X
5 Student E POL2 xxxxxxx 3
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