Admission Agreements

Optional CO-OP Programs

As a CO-OP student, I am an ambassador of the program and of the University of Ottawa. I will therefore deal in a professional way with any issues that may arise. By accepting the CO-OP Admission Offer and Agreement, I agree to the following conditions and understand that my admission is conditional on my CGPA being above the minimum requirement for my program by the end of this session:

Academic

I agree that I cannot change my CO-OP work-study sequence, including the number of work terms, without obtaining written permission from the CO-OP Office. I understand that this sequence is pre-established and has been approved by my faculty and by the Senate of the University and can only be modified for exceptional reasons. This sequence may require me to study during a summer session when the course selection may be more limited.

Based on my program requirements, I agree to register full time (minimum of 12 credits at the undergraduate level and six credits at the master's level) for each scheduled academic session.

I agree that if I have been admitted into the CO-OP program with advanced standing (many courses credited), I will comply with the CO-OP regulations requiring me to register full time for each academic session.

I agree to maintain satisfactory academic performance throughout my program by keeping my CGPA above the minimum required. If I fail to do so, I will be put on probation for two study sessions and withdrawn from the program if I fail to raise my CGPA during that time.

I agree that I am entitled to take one night course during a work term. However, this should not prevent me from registering full time for subsequent academic sessions. Any exceptions to this rule will require permission from the CO-OP Office.

I authorize the CO-OP Office to register me for my work-term courses before each placement period.

I agree to hand in my work-term report on time (see calendar of activities on the CO-OP website) and to follow the work-term report guidelines.

Placement

It remains my responsibility to check the CO-OP website (coop.uOttawa.ca) for any deadlines.

I agree to meet all of the deadlines indicated in the CO-OP calendar (date for applying for jobs, submitting choices and ranking, etc.).

I agree to attend all mandatory workshops, to meet the deadlines established for the placement process, and to accept the jobs assigned through the matching process. I agree that once I have been matched with an employer, I will stop searching for another placement and will report for work with the assigned employer.

I agree to authorize the investigation of all statements contained in my resumé. I understand that misrepresentation or omission of facts on my resumé and during interviews shall be sufficient cause for dismissal from the CO-OP program and cause for cancellation of a placement or of consideration for employment.

I agree to allow the CO-OP Office to submit my resumé and my academic transcript to potential CO-OP employers.

If a job for which I am to be interviewed requires a security clearance, I agree to allow the CO-OP Office to send information to employers that enables them to start that process right away.

I agree that during the placement process and interview periods I will check every day on the Web for any new information sessions or interviews that may have been scheduled. I will be available during the entire process and will attend all scheduled information sessions and interviews.

I will maintain satisfactory job performance and follow all policies of my employer. I will notify the CO‑OP Office before dealing with any problem issues that may arise.

I understand that while I am on a work term, scheduled university break periods (ex.: Reading Week) do not apply. I am expected to work full time for the duration of the established contract.

Policies

I agree to pay CO-OP fees set every spring by the Registrar Office.

CO-OP fees
As a CO-OP student, you pay an administrative fee for the session before your first work term and then for every work term, up to and including your last one.

If I decide to withdraw from the program, I will do so according to the deadlines indicated in the CO—OP activity calendar and only after I have completed my current work term and submitted my report. The withdrawal will be effective only at the end of the session following the work term.

I agree to comply with all the CO-OP policies and procedures as outlined in the document entitled Regulations and Procedures Governing Co-operative Education Programs.

Mandatory CO-OP Programs (SEG)

As a CO-OP student, I am an ambassador of the program and of the University of Ottawa. I will therefore deal in a professional way with any issues that may arise. By accepting this CO-OP placement, I agree to the following conditions and I understand that I must maintain my good academic performance in order to begin the CO-OP program.

Academic Requirements

I agree that I am not allowed to change my CO-OP work-study sequence, including the number of work terms, without the written permission of the CO-OP Office. I understand that this sequence has been pre-established and approved by my faculty and by the Senate of the University and can only be modified for exceptional reasons.

Depending on my program of study, I agree to register as a full-time student (i.e. for a minimum of 12 credits at the undergraduate level or 6 credits at the graduate level) for each scheduled academic session.

I agree that if I have been admitted into the CO-OP program with advanced standing (several courses credited), I will comply with the CO-OP regulations requiring me to register full time for each academic session.

I agree to maintain my CGPA above the minimum required for my program, and that if I fail to do so, I will be subject to the probation measures that apply to my program.

I agree that I am entitled to take one night course during a work term. However, this should not prevent me from registering full time for subsequent academic sessions. Any exceptions to this rule will require the permission of the CO-OP Office.

I authorize the CO-OP Office to register me for my work term courses prior to each placement period.

I agree to submit my work term report on time (see calendar of activities on the CO-OP website) and to follow the work term report guidelines.

Work Term Placement

I agree that I am responsible for regularly checking the deadlines posted on the CO-OP office website at coop.uOttawa.ca.

I agree to meet all the deadlines indicated in the CO-OP calendar (date for applying for jobs, submitting choices and ranking forms, etc.).

I agree to attend all mandatory workshops, to meet all placement process deadlines, and to accept the job assigned to me during the matching process. I agree that once I have been matched with an employer, I will stop searching for another placement and will report for work with the assigned employer.

I agree to authorize the investigation of all statements contained in my resumé. I understand that misrepresentation or omission of facts on my resumé and during interviews shall be sufficient cause for cancellation of placement or consideration for employment. In extreme cases, I could be assigned an F (Failure) for my work term placement.

I agree to allow the CO-OP Office to submit my resumé and my academic transcript to potential CO-OP employers.

If a job for which I am interviewed requires a security clearance, I agree to allow the CO-OP Office to immediately send to employers the information they need to initiate this process.

I agree that during the placement process and interview periods, I will check the website every day for any new information sessions or interviews that may have been scheduled for me. I will be available during the entire process and will attend all scheduled information sessions and interviews.

I will maintain satisfactory job performance and follow all my employer’s policies. I will contact the CO-OP Office before dealing with any problem issues that may arise.

I understand that while I am on a work term, scheduled university break periods, such as Reading Week, do not apply and that I am expected to work full time for the duration of the established contract.

Policies

I agree to pay the CO-OP fees set every spring by the Registrar’s Office.

CO-OP fees
CO-OP students begin paying CO-OP fees during the session that precedes their first work term and then for every work term thereafter, including their final work term.

I agree to comply with all the CO-OP policies and procedures outlined in the document titled Regulations and Procedures Governing Mandatory Co-operative Education Programs.

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